Using Microfilm at the History Center
Posted by Admin.October 10th, 2025
By Samantha Ryder, WVRHC Graduate Assistant
If you want to conduct research at the West Virginia and Regional History Center (WVRHC), but aren’t sure how to use the microfilm, don’t worry. We can help you! The WVRHC has six microfilm units that are open to the public without any need to set up an appointment. Not only does the WVRHC have a vast collection of newspapers available to view on microfilm, but we also have other public records and some of our artifact and manuscripts collections to view. Most of those microfilm reels are available on large metal shelves behind the microfilm units. We can help you find anything you need.
Some of the items in our collection are microfilms and the images below show what search results will look like when you find something in our collection that is either all microfilm or has both microfilm and paper originals.


If you who want to use microfilm for the first time, you might be wondering what it is and why archives have documents on microfilm. Microfilm are multiple documents photographed and placed onto reels. Not only can many more documents be stored in a smaller amount of space, but it also protects fragile artifacts from unnecessary touching and manipulation.
The microfilm reader is a large machine located next to each of the computers. There is a camera overtop of the glass plate that reads the small pictures on the microfilm and projects them onto the computer. The computer has a program installed that allows the images to be viewed. There are two cylindrical white pieces of plastic that hold down the microfilm and rotate left and right depending on if you are moving the microfilm forward or backward. There is a glass plate that slightly lifts when you pull the metal handle of the microfilm forward. This helps keep the reel flat and in place. The microfilm reader operates by moving the microfilm from the original reel under the camera and onto another reel that is attached to the machine.
After registering and signing in at the front desk, you can venture into the back of the WVRHC where the microfilms are stored. Login information will be available on a piece of paper next to the computer. When you login, the microfilm program should automatically pop up. The reel should be placed on the metal bar on the left side of the microfilm machine, and the microfilm should be gently pulled under the white cylindrical pieces and underneath the glass plate. Push the glass plate so it is fully underneath the camera. This glass plate can be moved around to see the entirety of your document.

Once you’re logged in and the microfilm is on the machine, the software may ask you to pick between simple, standard, and advanced mode. Which one you pick is completely up to you.
Now you’re ready to look at your materials!
You might need to adjust the various settings to make the newspaper or other material you are viewing, more legible. The rotate, flip, and mirror buttons can be used to manipulate the image in case it is backwards or mirrored. Under the browsing tab, the adjust light levels can make the document lighter or darker. If after adjusting everything the document is still fuzzy, the camera focus in and out buttons can be used. The digital zoom button can be used to bring the image closer or farther away to make the writing more legible.

At the bottom of the screen, the gray left and right arrow buttons move the documents forward. The red arrows on either side of the gray buttons allow the viewer to move the documents forward quickly. These red buttons are useful when moving the microfilm back to the original reel, which is something you will need to do when you’re finished viewing your document.
If you find something interesting and want to save an image of the document to review later, you will need to save it to a flash drive. But don’t worry! The front desk has flash drives you can use.
All you need to do is click on the ‘Addition Tool’ under cropping and select the article or section you want to save. This means you will need to draw a box around the section you want to save.

In the bottom left corner, click ‘Capture Cropped Area’ and it will save to the bar on the bottom of the screen.

After that, just click on the ‘Save to USB’ button on the top left corner. It’s right next to the ‘Addition Tool’ button you already used. Now your document is saved. After, you can then transfer those images to your own device, email them to yourself, or ask for assistance with emailing them. If you used one of the WVRHC’s flash drives, you should return it to the front desk after you’re done.
You can also use your own flash drive if you have one with you.
When you are all done looking at the microfilm just click on the left, red arrow button that moves the microfilm paper to the left and hold that button until all the microfilm is back onto the original reel. Put the reel back in the box and place that box on the wood cart so we can restack the microfilm for you. Feel free to browse as many microfilms as you want!

Good luck with all your research!